Donor Database Administrator and Prospect Researcher

Reports to: Donor Engagement Manager

About Us:

The Jacob Burns Film Center (JBFC) gathers audiences, students, and filmmakers to experience the joy of film, and to learn about the craft, ourselves, and each other. As a nonprofit cultural and educational institution located in Pleasantville, NY, the JBFC is dedicated to presenting the best of independent narrative, documentary, and world cinema, promoting visual literacy, and making film a vibrant part of the community. Learn more about the organization at burnsfilmcenter.org

Position Objectives:

The Donor Database Administrator and Prospect Researcher is an integral part of a dynamic team responsible for raising $3 million annually in support of JBFC’s film, education, and artist programs. They are responsible for overseeing JBFC’s fundraising, donor management and prospect research databases (Tessitura and DonorSearch). The Donor Database Administrator and Prospect Researcher also identifies and monitors donor groups, provides accurate and comprehensive fundraising reports, creates lists for mailings and appeals, and assists with event management.

Essential Duties and Responsibilities:

• Timely and accurate data entry in Tessitura from gift entry through batching and acknowledgement.
• Research prospects, as well as new and existing donors. Create detailed and comprehensive profiles.
• Administer a Moves Management system by maintaining all accurate and relevant information, including donor engagement and customized cultivation and solicitation strategies.
• Using Tessitura and other tools, create lists and queries for mailings, invitations, emails, and special events.
• Assist with cultivation and engagement efforts by securing and sending tickets to donors and board members.
• Manage, update, and create fundraising reports.
• Track development department budget and provide monthly reports.
• Work closely with Finance Department to ensure accurate recording and timely reconciliation of all gifts and reports, especially during fiscal year-end closing and audit.
• Collaborate on annual giving campaigns, major donor and online donations, and fundraising events.
• Assist with logistics for donor and fundraising events.
• Engage with and interact with board members and donors at board and donor events.

Core Competencies and Skills:

• 2-3 years of database management or related experience.
• Advanced proficiency with Tessitura or similar Customer Relationship Management System.
• Experience entering, managing, and analyzing database information.
• Experience providing analytical data reporting and insights.
• Track record of superior attention to detail, ability to meet deadlines, and manage simultaneous priorities.
• Strong critical thinking and organizational skills.
• Excellent Microsoft Excel skills, including pivot table creation and analysis.
• Demonstrated ability to work as a team member and to work independently with initiative.

Education: Bachelor’s degree preferred.

Start Date: ASAP
The Donor Database Administrator and Prospect Researcher is an on-location position with some flexibility to work from home.

Salary Range: $55,000-$60,000 annually

The JBFC offers an excellent benefit package, including:

• Generous PTO and sick leave.
• Employer-paid and supplemented Paid Family Leave (PFL) for eligible employees.
• Generous medical, dental, and vision insurance for staff members, including a company-funded Health Reimbursement Account (HRA) to cover deductibles, as well as the option to fund a Flexible Spending Account (FSA).
• Voluntary Life and AD&D Insurance, and Short- and Long-Term Disability Insurances.
• 403(b) plan (employer-matching).
• Option to participate in the TransitChek commuter benefits program, which allows you to fund a Metro North or NYC Subway card with pretax deductions.
• Office located across the street from Metro North station (Harlem Line).

Application Instructions:

Please submit your resume and cover letter to jobs@burnsfilmcenter.org with “Donor Database Administrator and Prospect Researcher 24” in the subject line of your email. No phone calls, please.

Unsure if you should apply?  Research indicates that some candidates are less likely to apply if they do not meet 100 percent of the listed qualifications.  If this is you, and you believe you would excel in this position, we strongly encourage you to submit your application.  We are actively recruiting candidates with diverse work experiences, backgrounds, sexual orientations, gender identities, ages, and abilities. We believe all work experience has value, and are fully considering all applicants with a strong desire to help us fulfill our mission, including candidates who are making career-focus shifts or returning from employment gaps.  Please use your cover letter as an opportunity to express your interest in JBFC’s mission and programs, and how you envision yourself contributing as a member of our team.

Our organization participates in the E-Verify Program.

The Jacob Burns Film Center is an Equal Opportunity Employer and does not discriminate in hiring and employment on the basis of race, ethnicity, creed, sex, gender (including gender identity), sexual orientation, pregnancy, genetic predisposition and/or carrier status, disability, age, religion, marital status, national origin or citizenship status, veteran status, or any other classification as protected by law.  We hire and promote individuals solely on the basis of their qualifications for the job.  We encourage all qualified candidates to apply for positions to be filled.  Please inform the JBFC if you need any assistance with the instructions provided to participate in our application process.  Questions and concerns may be directed to jobs@burnsfilmcenter.org

This job description is not designed to cover or contain a comprehensive listing of activities, duties and responsibilities that are required of this position. Duties, responsibilities, and activities may change, or new ones may be assigned.